Streamlining the flow of information and making it transparent
Any government institution is a service organization, and its customers are the citizens it serves.
Sometimes people think that the government is a monopoly and citizens do not have a choice. This is not only wrong, but it is harmful to both government employees and the citizens they serve. Developers and business leaders could relocate for the same reasons as individual citizens. When doing business becomes too painful and does not justify the investment of capital and resources, people and organizations will pursue other alternatives. We have found, through multiple years of projects working with government agencies that there is indeed a cost of poor quality. Here are some examples,
- Citizens not being served due to the length of time for a legal process to take place, taking up to 7 years in some cases
- Inefficient processes to approve foster care families resulting in a significant percentage of children being placed outside of their city of residence.
- Citizens skipping the required step of obtaining a housing license due to the lengthy and unpredictable process.
- Inefficient review panels delaying decisions on fire and police workers’ compensation claims - extending unwarranted benefits and resulting in higher overtime payments for the replacement workers.
- Long cycle time to find placement for people being released from a Mental Health Hospital resulting in higher cost of stay and unhappy patients
A focus on operational excellence will assist agencies in their goal to better serve customers by:
- Measuring customer satisfaction with current processes…
- Reducing citizens’ complaints through better and more predictable processes
- Reducing cost of providing services
- Improving interactions with customers by streamlining the flow of information and making it transparent
- Assisting customers/citizens in solving problems more quickly
- Providing a process-improvement focus vs a task force focus which helps engage government employees to improve
- Holding contractors and other suppliers accountable for superior results.
How We Helped
Team of Lawyers, Finance Experts and Social Workers collaborate to help Energy Assistance Recipients.
Opportunity: A team gathered to work on providing faster and more appropriate access to energy credits and discounts across the community they served. Included in the team were lawyers, social workers and financial controllers. Each team member brought unique interests and objectives to the table relating to people, financial and regulatory compliance outcomes.
- The team used a candid interview process to document each party’s interests. As a result, they recognized they had opposing objectives and differing priorities.
- Individual surveys were used with facilitated discussions to help the team understand each person’s skillset and style
- Team charter was used to agree to a set of team norms and process to handle violations
- Mid-project team and individual assessments enabled the team to incorporate feedback to grow